![]() Remove an individual from the solution when the individual no longer has a business need to know or the individual has separated from Deloitte.In case access has been shared in error, which could have resulted in an actual or potential unauthorized disclosure or use of or access to Confidential Information, report it immediately to +1 800 DELOITTE (1 8) To reinstate the user, a new request needs to be made through the provisioning tool.Īs part of project closure, Deloitte Jira / Confluence project admin should remove tool access to client users and other project team members no later than 45 days of project end. If a user has not logged into the tool for more than 45 days, their account will be deactivated, and tool access will be removed. There will be periodic reviews (at least quarterly and after completing each engagement) of the access permissions for your project. Client users should not be given project admin access to the tools. Client users’ access will be removed at the end of the engagement. Data will be kept only if there is a business need and should be destroyed within 45 days of engagement end, in accordance with Consulting Data Retention Policy (DPM 10507).Ĭlient users can access to the solution with Deloitte standard authentication and appropriate security role. The collaboration feature in Confluence should only be used to share information relevant to the project and this should not be used a file repositoryĬonfluence can be used for digital collaboration however, it will not be used for permanent file sharing.You may only upload information that is necessary for the project work.Downloading any file stored in this solution onto non-Deloitte or non-client authorized devices is prohibited.Accurately identify recipient(s) before granting access to the data.Remove access rights from users when it is no longer required.Limit the type of access to only what is necessary (such as granting the ability to read but not edit files where appropriate).Restrict access to only those who have a need to know and limit the information you are sharing to only what is needed.Check with your Lead Client Service Partner (LCSP), Lead Business Partner (LBP), Client Account or Engagement Data Manager, Business Risk Manager and/or Consulting’s Office of Confidentiality & Privacy before using the solution to confirm that the client does not have any restrictions regarding where their data is stored.Know the confidentiality and privacy requirements for your business and engagement. While using the solution, follow these safeguards: Only images, txt, and Microsoft file types ( JPEG, JPG, PNG, GIF, TIFF, PSD, PDF, RAW, EPS, doc, docx, xlsx, xls, txt) and files pertinent to the project should be uploaded. Federal Controlled Unclassified Information (CUI) All types of Personally Identifiable Information (PII), including Protected Health Information (PHI). Business Contact Information for authentication purposes is excluded from this prohibition.Storing the following data types is prohibited: Storing, sharing, archiving, and purging files To begin using Jira and Confluence, and/or to maintain your access to the solution, please read this Rules of the Road document in its entirety and acknowledge your understanding of the requirements and safeguards at the end of the document. Due to regulatory and client contractual requirements along with Deloitte’s Confidential Information Management Plan (CIMP), Deloitte Consulting provides guidance and institutionalizes processes for accessing, using, storing and transferring data. The solution is available for Consulting client engagements and internal asset teams and it can be accessed by Deloitte and client external users.īoth the tools support upload and download of attachments as part of their standard features. Removed media files from approved file listĮnterprise Jira and Confluence - Rules of the RoadĬentrally hosted Enterprise Jira and Confluence Solution provides standard configurations and features based on agile leading practices for project delivery.
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